Administrative Assistant (ControlTech Automation)

About Us:

BW Design Group is a fully integrated architecture, engineering, construction, system integration, and consulting firm committed to helping our clients realize their most critical goals from Strategy to Commercialization. As the only firm born from a manufacturing technology company to become an independent and fully integrated firm, we combine deep domain expertise in the manufacturing environment with an approach that is built to serve the dynamic needs of our clients. Rooted in our distinct culture of Truly Human Leadership, we cultivate the leaders who will define tomorrow and partner with our clients in the food & beverage, life sciences, industrial, and advanced technology industries to build the future of manufacturing and technology.

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description:

Who You’ll Work With

You will join one of our 45 offices in the US, be part of a committed team of over 1500 professionals, and work in teams and directly with our clients doing work that is shaping the world around us. You will be welcomed into a rapidly growing business and team and empowered to make an impact. You will be valued, cared for, and challenged on your path to becoming a world-class professional and surrounded by leaders who are committed to creating an environment that enables you to realize your own success and fulfillment.

Please note: This is a contract hourly position.

What You’ll Do

• Provide general administrative support for our ControlTech Automation office in Maryland Heights, MO

• Batch time entry of timecards
• Greet clients, vendors, recruits, and other visitors in a courteous and professional manner

• Route incoming calls to the appropriate personnel

• Assist with scheduling meetings, handling visitor logistics, and preparation of conference rooms

• Facilitate new hire onboarding including coordinating new hire agendas and Outlook calendar schedules, helping new professionals acclimate to their roles, and issuing logo shirts and business cards

• Assist with travel arrangements and maintain an Outlook travel calendar

• Assist in managing the corporate apartment

• Communicate with building management regarding maintenance and service needs

• Process incoming and outgoing shipping, mail, courier service deliveries, and faxes

• Keep the lobby and office areas neat and orderly

• Manage the internal parking program

• Maintain, track, and order office supplies and equipment

• Track project team material costs, assist with expense report reconciliation, and generate monthly reports

• Create and update articles for the intranet and update PowerPoint presentations

• Support emergency action plan updates and communications

• Support planning and execution of team events and celebrations

• Prepare project manuals, binders, and documentation packages

• Respond to routine inquiries and provide accurate and organized solutions

• Make an impact day-to-day with your skills and expertise, strengthening relationships with our clients and team

What You’ll Bring

• An energetic, independent, influential, and collaborative spirit

• Experience working in a rapidly growing consulting firm or professional services organization

• Strong written and verbal communication skills

• Advanced working knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, and Excel)

• Experience with Microsoft Visio (preferred)

• A professional demeanor and strong customer service attributes

• The ability to work as a team player and to multi-task

• Three to five years of solid administrative experience is preferred, but entry-level candidates will be considered

• Ahigh school diploma or equivalent

• A bachelor’s or associate’s degree in business administration or related field (preferred)

Our culture and commitment to our people is what sets us apart. We foster an environment of mutual respect, integrity, and unconditional interest in the individual and collective success of our professionals. Our model and entrepreneurial mindset offer a rewarding, challenging, and highly flexible path. As anAdministrative Assistant, you will build a meaningful and fulfilling career with the support of professional development resources and mentorships including our First Year Experience program, Individual Development Plans, and Career Path resources and tools. You will be surrounded by exceptional talent who will support your development as both a world-class professional and a highly effective leader.

Feel like you’re on the path to becominganAdministrative Assistant but you’re not quite there yet? We’d love to connect with you to see if we can take you from where you are today andgrowyou into a world-class Design Group Team Member.

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process.​

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

Company:

Design Group